Being productive is about being able to complete particular tasks on a given day that will help you attain the goals you’ve set for yourself in life. Each job that you get done successfully should take you one step closer to your goals.
Being productive is about being able to deliver on both your professional and personal fronts because a complete and successful person is someone that is productive at home and at work.
Personal productive isn’t about accomplishing more, but instead, it is about investing your time and attention in a strategic way to add value to your life, career, and relationships.
Being productive is also a personal view because everyone has their own ideas regarding how productive they are throughout their day. You might think that if you managed to do all the tasks you’ve assigned yourself on a given day, that you were extremely productive. Or, you might think that since you managed to get a lot of work done within a short time that you have a productive day.
Overall, personal productivity is ultimately about achieving goals. A goal could be anything from making more money in your online business, to getting more job done faster so that you can have mental and physical resources left at the end of the day to spend with your family or pursue personal interests.
These are some of the things you need to do to improve your personal productivity significantly.
1. Declutter Your Mind
You need to instill some focus in your mind. For you to reach your maximum productivity potential, your brain can’t be focused on too many things at once.
When your mind and body are aligned, energy and inspiration tend to flow. When you are tired, stressed, and overworked, your motivation to do anything is usually the first to go.
Our brains process a minimum of fifty-thousand thoughts a day, with a majority of them completely unproductive. We tend to be overcritical of ourselves, thinking about how we look and what others things of us. We worry needlessly about things we can’t control. While it is impossible to eliminate these thoughts completely, we can work on how we respond.
Retraining your brain to think more positively will help you in this process. Negativity is incredibly draining on the mind and the spirit and can hinder your productivity both personally and professionally.
To retrain your mind, you have to consciously redirect your thoughts in a positive way. On top of creating more positive thoughts, you need to try to create a mental priority list of things in your mind in order to weed out spending time on things that don’t really matter.
2. Declutter Your Spaces
Now that you have declutter your mind, you need to have a clutter-free workspace. Improving productivity begins with assessing your environment. Take a look around you. Look at the way things in your office or home are organized. Do you know where to find something if you need it, or are your daily tasks bogged down by finding the things that you need to complete them? If you don’t know where the things are when you need them, then it’s time to organize your space.
Gather all the tools, paperwork, and any equipment that you need and make sure that everything that you need to start your task is in place.
The goal is to organize the spaces where you live and work so that everything has a designated spot, and in which everything has a purpose. No task in your work space should begin with a scavenger hunt.
3. Eliminate Distractions.
When you are trying to get your work done, there are many things that can distract you and kill your productivity. When your brain has to keep switching between tasks you end up becoming less efficient in your work.
Turn off your phone alerts and let the people around you know that you are not to be disturbed for the next hour or so. If you work from home, have set times when you’ll wake up and get your workday started. Move your desk or workstation out of the bedroom if you have to, anything to make you feel less lazy.
You can also eliminate distractions by turning off the alerts from your social media networks.
4. Draw up a Must-do List
Knowing which tasks you must accomplish on a particular day will give you a sense of direction, and you’ll feel more confident about your ability to complete the tasks and more focused on what you need to accomplish.
To do this efficiently, you’ll want to create a must-do list. It’s impossible for you to remember every little thing that you need to do. You can also include those activities that will bring you closer to your objectives.
A good thing to do is write down each task when it comes up. For example, if a client places an order and requests delivery in a week, make sure to make a note of it.
Also, you may want to consider highlighting all of the essential tasks that you need to complete so you don’t overlook any of them. As the day progresses, you can keep checking your list to make sure that all of the high-priority tasks are being dealt with.
The not-so-important ones can be moved to another day. Creating these kinds of lists can give you the ability to really push yourself into being more productive.
5. Work Out Your Priorities.
Now in your must do list there and some of the tasks that are of high-priority. Everyone has their own way to decide which issues are a priority, and you’ll have to decide which one will work best for you. To start, you can sort each issue that comes up into one of four categories.
Make sure that the task are in in this order. Imperative and Time Sensitive tasks, Imperative but Not Time Sensitive tasks, Not Imperative but Time Sensitive tasks and finally Not Imperative and Not Time Sensitive tasks in that order.
There are some issues that you have to tackle right away that must be at the top and there are issues that can wait and those must be at the bottom. Make sure to finish all your task in the right order. This increases your productivity.
6. Take Breaks when Necessary
You may believe that putting in long hours at work and at home will result in you having a more productive day. However, the reverse is true. Working non-stop without stopping to relax or eat only decreases your productivity and lowers your quality of work.
This is because your brain needs time to stop and reboot from time to time. Taking even a 10-minute break will refresh you and raise your productivity levels.
Further, if you think that by skipping lunch, you’re saving 30 minutes in which you can get more work done, you’re actually depriving your brain of the fuel it needs to function optimally. If you want to have a truly productive day, it is essential that you take mini-breaks throughout your day.
7. Avoid Multi-Tasking.
This may come as a surprise to most people because they are under the impression that managing multiple tasks help you get more done in the same amount of time.
While multitasking can help sometimes, it’s one thing that you have to be careful with when trying to boost your productivity. This is because rather than helping you accomplish more, you might end up getting less done.
Multitasking actually ruins productivity, causes mistakes, and impedes creative thought. Multitasking also creates stress and anxiety. Once we’re stressed and mentally fatigued, anxiety builds up. And this leads to stress builds up. It’s a vicious cycle of constant stress and anxiety which kills productivity.
Focus on the single step and give it your all. Begin work on the next step only after you’ve completed the first. Doing this will have you racing through the task.
8. Stop Procrastination
Procrastination has traditionally been defined as postponing taking action on something in favor of doing something else.
No matter what tips you use to improve your productivity, you will never see the boost you want if you don’t roll up your sleeves and actually get down to work.
Knowing what your goals are, how to achieve them, and the steps you need to take to move forward are all good strategies. Now you can work out how to get yourself to work and stop procrastinating to boost your productivity and get more done.
Whatever you need to do, make sure to do them at the right time.
9. Acknowledge Every Little Achievement
When you accomplish a big goal, it’s okay to pat yourself on the back. Do whatever you need to do to feel good about yourself. Every milestone that you accomplish and celebrate will motivate you to take on more projects and achieve greater success in life.
If you work with a team, make sure to celebrate every small wins. Show them that you appreciate their efforts, regardless of the outcome of a certain project. When you pinpoint small wins, you basically show them that their efforts are being appreciated. This increases productivity a great deal.
10. Eat Healthy and Exercise.
Everyone knows that exercise can improve your health. Exercise is a key part of managing your weight and maintaining healthy hearts, lungs, and other bodily systems. It can also make you more productive.
One way that exercise can help boost productivity at work is through alertness. When you exercise, you are also increasing blood flow to the brain, which can help sharpen your awareness and make you more ready to tackle your next big project. Exercise can also give you more energy. Having more energy means you will feel more awake at work. Being on top of your game will assure that you perform your work correctly and to the best of your ability.
If you don’t have time to put in a full cardio workout each day, make small changes to meet your daily goals, such as walking during your lunch period or taking the stairs instead of the elevator.
Now is the time to start to put these steps into action and incorporate them into your daily routine. Remember that productivity waxes and wanes due to a variety of different factors. It’s important to run with any bursts of motivation that you have, and impart some of these tools when it is lacking.
Whatever you want to do with your life should fill you with passion, enthusiasm, and be in line with the values you have in mind. This is the real secret to increasing your productivity so that you can get more done.
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